User Reference: Mail Viewer

The Mail Viewer looks like a standard mail client with the mailboxes at the left side of the screen (1), the list of mails in the middle (2) and the mail details on the right side (3). Only one archive can be open at the same time.

The mail detail contains 4 tabsheets with the message body, the attachments, the header and the MailTags information.

Email Viewer


View your attachments in the attachment tabsheet. You can change the shown size at the bottom where you also see information about the file type and the size. If the attachment is not a picture then Mail Archiver tries to get a preview of the file. If this is not possible then an icon for the file is shown.

View your attachments

At the bottom of the "Attachment" tab, there is a button with a menu to export the attachments of the current mail.

Options for exporting attachments

"Export" saves the currently selected attachment. "Export all" doesn't need a selection to save all attachments. If "Reveal in Finder" has a checkmark, the attachment is shown in the Finder. "Delete" deletes the currently selected attachment.

When an attachment is double clicked it is opened with the associated application. Also an attachment can be dragged and dropped to the Desktop.


The last tabsheet shows data from the MailTags plugin for AppleMail.

Support for Mailtags


Enter search text into the search bar to search either for From, To, Subject, Body or Attachment. Or search in all fields. A search for "test" will find "test" itself but also "testing" and "a test".

Search your mails


Click on the Filter icon next to the Search field to more complex searches:

Filter Emails

The Filter criteria are either all searched ("all") or only one criterium ("any") needs to be found. You can search for From, To, CC, Subject, Message and Attachments. The search is always done as a "contains" search. A date search can be done for a specific date or in a date range with one or two dates. You can restrict the mailboxes to one mailbox or one mailbox and the child mailboxes.

Filter Tags

It's also possible to search for the Mail Tags fields.

After clicking on the Filter icon again it's possible to change the last Filter. The Remove Filter icon in the toolbar deletes the Filter.


Ordering is done with the menu Mail/Order by, which has the following entries:

Sort your mails

Select one menu entry and the current selection of mails is reordered. Any new search also has this order. You can also re-order clicking on one of the header fields. The search order is saved to the preferences.

Replying to Mails

You can reply to a selected mail in three variations. "Reply to" replies with the selected text of the message body to the author of the mail. "Reply to all" replies with the selected text of the message body to the author and the CCs. "Forward" creates a quoted mail without a recipicient. The mail is created in the currently selected mail application. Because Mozilla is not AppleScriptable, only a new mail with recipient and subject can be created. The message body of a mail cannot be set.

The selected mail can moved into the trash with "Delete Record ...". "Browse/Empty Trash" empties the trash.

"Show All" selects all records in the currently selected mailbox. This undos any search.

You can re-upload archived mails back to an IMAP server. You need at least one active IMAP account in the Setup. Select "Upload to" from the Mail menu. Then select the account for uploading. The mails will end up in the Inbox of the account.


Starting with Mail Archiver 5 you can encrypt your archives. The functionality is not available in the Easy version. Select Encrypt from the Database menu and you will see the following window:

encryption warning

which is followed by:

Enter a password to encrypt an archive.

Enter a password that has at least 8 characters. You can show the password and save the password to the Keychain. Click on Encrypt to encrypt the archive. If the password is in the Keychain you won't notice anything when you open the archive again. In case the password is not in the Keychain you will have to enter the password:

Enter a password to open an encrypted archive.

Of course, you can decrypt your archive after encrypting it. Or you can change the encryption password:

Change the password for an encrypted archive.


Mail Archiver 5 has a new parser which is reponsible how mails look. All new features except the speed are not available automatically for existing mails. Use Reparse and Reparse/Download Remote Content in the Database menu to update your mails.




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